P&C proposed rules

At the last P&C meeting we discussed the rules to be adopted. These are the rules to be voted on this week.

Yeo Park Infants’ School P&C Rules

1. These rules are made under the constitution of Yeo Park Infants’ School Parents and Citizens' Association.

2. The association is formed for the benefit of the pupils of the school and to that end it will:

(a) participate as much as possible in the activities of the school and communicate with all members of the school community;

(b) co-operate in the activities of the Federation of Parents & Citizens' Associations of New South Wales and District and Regional Councils; and

(c) do such other things as may promote the interests of public education.

3. The financial year of the association shall close on 31 December each year.

4. The annual general meeting of the association shall be held in February of each year, in conjunction with and preceding the ordinary general meeting for that month. The agenda of the annual general meeting shall include setting the membership fee of the association for the ensuing year.

5. No person shall serve more than two consecutive years in the same office. However, in the event that no other candidate is available, a person may serve a third year.

6. A general meeting of the association shall be held on the second Wednesday of each month during term time at 7 pm.

7. Any person eligible for membership may become a member or renew membership by paying the required membership fee of $1 to the Treasurer or nominee of the Treasurer after any general meeting. Membership shall remain current until the close of the annual general meeting in the following year. The Secretary shall be responsible for maintaining an up-to-date register of membership. NOTE: The provisions of this rule are to do with membership. For insurance purposes the categories of "member" and "volunteer" are distinct. A list of members is a legal necessity. For insurance purposes each association is strongly advised to maintain a list of occasions on which there are volunteers working on its behalf. It is preferable that there be a list of names of volunteers, who need not be members, associated with each occasion.

8. At a general meeting the quorum shall be in accord with Rule 10 of the constitution. Where that rule does not specify a number the number shall be 5.

9. If a meeting for which due notice has been given does not achieve a quorum within 15 minutes of the advertised starting time the Secretary shall, or in the absence of a Secretary remaining members of the Executive shall, and failing that any five members of the Association may call a further meeting with a lapse of not more than 28 days of term time to carry on the business of the association.

10. In the absence of the Secretary the remaining members of the Executive or any five members of the association may call any meeting that is required, giving due notice of the business proposed for the meeting.

11. All meetings of the association shall be conducted in accordance with the appropriate By-laws of Federation "Standing Orders for the Conduct of All Meetings". (NOTE: The By-Laws of Federation specifically provide for reference where necessary to N. E. Renton's Guide for Meetings and Organisations.

12. The order of business shall be:

1. Meeting open, welcome and apologies

2. Acceptance of Meetings minutes of previous meeting

3. President's Report

4. Treasurer's Report

5. Fundraising Committee Report

6. Principal's Report

7. Business arising

8. Notified agenda items

9. General Business

Unfinished business at the previous meeting shall be dealt as "Business arising".

13. As well as the provisions of Federation Standing Order 6 "Notices of Motion", a group of members of the association equal to the quorum for the meeting may require that particular items of new business without notice be placed on notice for the next meeting.

14. The association may elect representatives who will be responsible to the association in the same way that Federation representatives are responsible to Federation under Section 413 of Federation Policy. The association may decide at the time of election what form of reporting is required.

15. Any motion to expend association monies must be placed on notice for the meeting at which it is to be considered. The provisions of this rule should not hamper subcommittees from expending those monies necessary for normal running costs. A subcommittee's powers to expend monies should be defined by the association when the subcommittee is set up, e.g, an auxiliary may need to buy materials for fundraising activities. Under the guidelines for incorporation, all funds belong to the association, and expenditure must be authorised by the association. A subcommittee must not expend funds for any purpose outside those allowed by the association. There is nothing, however, to prevent an association setting up a subcommittee to raise funds for some particular goal, or a subcommittee recommending a particular use for the funds it has raised.

16. The association may confer the honour of Life Membership on a member who has made an outstanding contribution to the work of the association. Life Members may attend and speak at meetings but are not entitled to vote or to hold office unless they are also ordinary members in terms of Rule 4 in these rules.

Please give these some thought before the meeting on Wednesday.

World's Biggest Cuppa

Michelle and Karin are hosting the World's Biggest Cuppa on Friday afternoon from 3pm in the park. So far BOM are being nice to us and predicting fine weather.

They will be raising money for cancer charities by selling tea, coffee and cake. That last bit is where you come in - they need some cake or other afternoon tea-style nibbles to sell. If you can help by whipping up your specialty, I know these wonderful women would be most appreciative.

Also, remember that the afternoon tea kicks off at 3pm, so there is time for the adults to have a cuppa and a nibble before the kids come out, so some adult-style tasties would probably not go astray along with kid-friendly favs.

Websites

A presentation was made to the P&C at the last meeting from a company spruiking websites targetted at P&C's.

I know Isabelle will be putting info in the newsletter, so look out for that. In addition, I thought I'd put up some easy, click-on-through links to AtSchool, the providers that made the demo, as well as some of their websites and one that I know that was built and is hosted for free.

The company's home page is here. Be warned though, it loads a flash page which plays music at you which can't be turned off. Fortunately their other pages are not so abominable, so click through to the others.

Lane Cove West Public School P&C site is here. This is a website provided by AtSchool. I'd encourage you to Google it as well, since Google optimisation is a consideration of the quality of the website.

Ben from AtSchool said that Willoughby Public School was using AtSchool, but this website doesn't appear to made by them.

Haberfield were also said to using them, but they aren't either. Nice website though.

Ben also mentioned Normanhurst Boys High, but I can't find any sign of their website at all.

The ones I can't find may be because they've signed up and not launched yet - the whole thing is a fairly new endeavour, and I did lose track of what exactly he was saying about each of these P&Cs.

UPDATE 10/6/10: Isabelle confirmed last night that only LCW is actually operational at the moment.

Also, I wanted to link to Normanhurst West Public School P&C's website. This was built and is hosted for free through Wordpress. You can see it looks quite similar to some of the templates offered by AtSchool.

P&C rules and constitution

One of the agenda items for tonight's P&C is our rules and constitution. I am planning just to table these documents (one is suggested, one is prescribed) for discussion at the next meeting and rather than cutting down trees, I will table only one hard copy.

Here, for you edification, amusement and consideration are the suggested rules.

And here is the consitution, which can't be changed, but is referred to in the rules. (This one downloads a Word document)

P&C Agenda

The next P&C meeting will be next Wednesday night. There are a number of items on the agenda, so have a look. If you don't normally come along, there might be something there that you have a particular interest in. Everyone is very welcome.

P & C Meeting – Agenda

START TIME : 7PM

1. Meeting open, welcome and apologies

2. Acceptance of Meetings minutes – November 9th 2009

3. President's Report

4. Treasurer's Report

5. Fundraising Committee Report

6. Principal's Report

7. Social Functions Coordinator Stepping down from duties

8. Appointment of a new Social Functions Coordinator

9. General Business

Topics to be discussed:-
1. Appointment of Auditor
2. Review of student injury insurance
3. P&C rules and regulations (existing rules governed by the constitution)
4. Student bike racks
5. Possible water tank attached to library
6. Lunchtime usage of library for students

FINISH TIME: 9PM

Personal Reminder 4/3 and P&C email

Tomorrow is the day that the Life Education van visits the school. There is a session for parents in the afternoon (around 2:50pm I think - check your newsletter to be sure if you are interested) which will finish in time for pick up.

Also, I have just processed all the emails for the P&C Yahoo mailing list. If you wish to be on the list but haven't received an invitation, either I didn't get your name from the two sources of names, I typed it wrong when I entered it, or you are one of the two people who's email addresses don't accept invitations for Yahoo groups. In any event, you can go to the web page for the group and join there.

Please remember also, that in order to vote at P&C meetings and to be covered by the P&C insurance policy, you must be a financial member. That will cost you the enormous sum of $1, so please see Isabelle or Cathy or anyone else in the P&C if you haven't already done it.

Cake Day and P&C meeting

The first cake day of the year is upon us already. On Wednesday, the kids will have cakes for recess instead of the tasty, nutritional snacks we all dutifully provide every other day. Since we have yet to locate the cake fairies, it's still us that has to provide the cakes. If you can manage cupcakes, slices, biscuits, jellies or some such, please put your name on the list on the P&C noticeboard just to the right as you walk through the gate. On Wednesday, you can either bring them in before school or if you happen to be able to, you can help serve at 2pm at the back of the school.

Kids bring 20 cents to buy a cake. Well, actually, kids bring several 20 cent pieces and buy several cakes. This is not compulsory, not by a long shot, I'm just here to let you know the playground lowdown. :)

Then 7pm Wednesday night is the first P&C meeting of the year. There are positions up for grabs, but don't let that scare you. The P&C is a fairly small group and it's a great opportunity to know what's going on in the school, and to help influence what that is. With a third of parents leaving each year, the P&C needs new people all the time, so please join in.

Personal reminder

The last P&C meeting of the year is tomorrow (Wednesday) night. It's a dinner at La Candela (with big people chairs and everything). It starts at 7:30pm (rather than the usual 7pm start time - there's no Spicks and Specks to rush home to anymore).

Kathrine has organised it, and if you would like to come and haven't already been counted, please let her know.

Also, don't forget tomorrow is cake day - send that 20 cents in. You can't imagine the trauma of seeing small kids with puppy dog eyes and no money!

Special Lunch thank you

I hope all the kids enjoyed their Special Lunch - they looked like they did!

I just want to thank Robyn, Kath and Effy for their monumental efforts. It's a massive undertaking for such a small group of people, and it came together really well.

The next one is 11th December - put it in your diaries now! It would be much less stressful if we had a few more pairs of hands. Not to mention that it is rather gratifying to see swarms of happy, well-fed faces.

P&C Meeting

Don't forget the P&C meeting tonight at 7pm. We'd love to see you there.

P&C Meeting next week

The next P&C meeting will be next Wednesday at 7pm. The agenda hasn't yet been finalised, so if you have any items you would like raised, put them in the comments and they'll be added to the agenda.

The minutes from the previous meeting are here:

Minutes 10th June 2009
Items arising from the previous meeting:

• Follow up on the petition regarding the toilets in the park.
• Follow up fund raising letters of request.
  

P&C Meeting next week

There will be a P&C meeting next Wednesday evening. The agenda for this meeting is here:

Yeo Park Infants School Parents & Citizens Association
Victoria Street
Ashfield NSW 2131

P & C Meeting – Agenda

13 MAY 2009

1.Meeting open, welcome and apologies

2.Acceptance of Minutes of previous meeting

3.Reports from the principal treasurer school council

4.Fund-raising Committee update

5.General business

6.Fundraising report

7.Meeting close.

If you have any further items you would like added, you can comment them here, or put them on a note and put them in the P&C mail box.

I think I have managed to embed the minutes. Let me know if you can't see it.

Minutes 18 Mar 09

Publish at Scribd or explore others: minutes Government

Anyway, from my quick reading of the minutes, the following items are outstanding, or awaiting followup from the last meeting:

• Stacey's application for K. Rudd's stimulus funds for various upgrades.
• The year 1 teaching position (although I think we all know how this turned out)
• Choosing a date for the pizza and pyjama night
• Second date for the Bunnings BBQ
• Total Learning Books date
• P&C spending consultation
• Woolworths fundraising application
• Funding requests to clubs

If you have been considering coming along, please do. There is wine and nibbles and it is generally a convivial evening. I know everyone puts a lot of time and money into the P&Cs activities, so we'd love as many people as possible to come along and have opinions on how it all runs.